How an event planner can help you


What do you actually get when you hire an event planner? Why should you hire one?



What does an event planner actually do?

Reason #1: You’ll save time

An event planner that knows the ins and outs of your event can save you hours of meetings . . . with the hotel, the caterer, decorator, videographer and all the other professionals involved . . . freeing you up so you can get more work done. Having an intense strategy meeting in the beginning ensures that you are both on the same page and working towards the same goal . . . the perfect event!


Reason #2: You’ll save money

Surprise!! Most think that because they are paying an event planner, that they are spending more money. Not true. A professional event planner knows how important it is to stick to a budget and they will work with vendors to actually save you money. Planners know which vendors are willing to work with you on pricing and if they have a relationship with a vendor, they can discuss grouping.


Reason #3: You’ll add that wow factor

Event planners know that part of what makes an event great is creating that “wow factor." These are the tons of little details that most would never think of. Details like adding ambient lighting in a different color to change the mood of guests when they enter a room. Coordinating music, decor, and other specialty touches to ensure a memorable experience for your guests.


Reason #4: You’ll find the perfect place

Your event planner will help you find the venue that fits your event needs, something that can affect attendance, ticket sales and lots more. Letting the planner do the leg work and narrowing down your choices allows you to relax and look forward to the event itself.


Reason #5: You’ll have great service

Event planners constantly attend events and they meet some amazing and talented folks . . . caterers, photographers, musicians, and more. Planners see firsthand how these specialists perform in an event setting, how they move about the event, and deal with the guests in real-world situations. This means no more hours of your research to locate the perfect vendor. Your event planner can get quotes for you from the best of the best, so you can make an informed choice and stay on-budget.


Reason #6: You’ll eat

It sounds ridiculous, but with a day packed full of preparations and nerves, you wouldn’t have time to eat if it weren't for someone else coordinating the affair. You will be able to mingle and enjoy the event without worrying about when the band is going to begin … so go ahead have another hors d’oeuvre!


Reason #7: You can breathe

Planning an event is a huge job and doing everything yourself brings on the stress. Hiring an event coordinator allows you to breathe. You'll be able to focus on what you do best while someone else is taking care of the event. When the big day happens, the coordinator and staff will be monitoring all of the crazy details so you can focus on making your guests feel welcome and comfortable. Hiring an event coordinator buys you confidence that everything will go well.

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